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Blog / Government / Private, Secure, Reliable Digital workspace tools for Government agencies

Private, Secure, Reliable Digital workspace tools for Government agencies

Author name : 

Sunil Uttam
Secure, efficient email communications, scheduling, non repudiation notifications/alerts, and more with cloud email, online storage, calendar & instant messaging

Challenges

Background

Central and State government bodies handle large amounts of critical data in the form of personal citizen data, project plans & reports, complaints, notifications, user records, public policies, purchases, etc. With most of this sensitive information being carried on email, it is vital that government bodies use a reliable, secure and private business class collaboration platform.

Risk of Cyberattacks on Government Agencies

Mounting cyberattacks on government organizations having on-premise email solutions with data scattered on various devices such as tapes and drives can put government agencies at a risk of personal citizen data being compromised.

Risks of On-Premise Solutions

On-premise email & data management solutions are not as cyber resilient as is required in modern times, due to which the government bodies risk devastating impacts on local service delivery, loss of public trust and punitive regulatory fines for failure to secure personal data of the public they serve.

Solution

With Mithi SkyConnect, the business email & team communication solution hosted on the AWS cloud and providing a choice of data residency, government organizations can safely and reliably leverage these SLA backed email services to serve their public well, without any hardware, management or maintenance at their end.

Risk mitigation, resilience and responsiveness

Beyond data security risks, organisations face legal & compliance risks, productivity loss, and cost escalation due to an incomplete digital architecture.
Up to 90% of data related risks may remain uncovered due to limited use case and data set coverage.
Non-Compliance can result in fines between 50 – 500K USD
Losses from miscommunications, missed customer interactions approx $12,506 per employee each year
Only 11% of organisations can recover fully in a day Only 36% in a week. Rest take much longer.

Secure. Reliable. Scalable.

Efficient Email Communication

Email is an official form of communication and discussion. All external, intra and inter department email communication of government agencies may contain citizen data, confidential proposals, project plans, policies, and more.

The recent GRs by state governments and mandates by central governments instruct government agencies to leverage the flexibility, reliability, scalability and security of cloud services with data residency within the country.

Secure Enterprise Grade Instant Messaging and Chat for Recorded Synchronous Conversations

Leverage the ease and power of instant messaging and chat to have discovery conversations, status updates, feedback/review conversations and more via web, desktop & mobile. All conversations are recorded via an email to participants for maintaining archives and preserving the official nature of these conversations.

Scheduling to Improve Productivity & Increase Accountability

Using tasks, events and meetings, government agencies can accurately coordinate the effort of their internal and external teams to deliver on specified projects and outcomes on time and on target. Having access to these tools digitally with an audit trail tracking the schedules, improves productivity and increases accountability within the government staff.

Non-Repudiable Official Notifications and Alerts

Since email is an official mode of communication, all notifications and alerts by government bodies can be sent on email instead of paper, to improve productivity and control costs, while maintaining a digital trail confirming receipt of the email by the recipients (non-repudiable).

Why SkyConnect is a Good Fit for Governments?

Data Residency

Mithi’s SkyConnect offers you a choice of region for storing your data, ensuring that you can comply with the data residency regulations of governments.

Reduced IT Costs

Mithi’s SkyConnect is offered as a fully managed SaaS, which implies Zero hardware at your end, Zero management and Zero maintenance from your teams.

Business Continuity

By having all your email data stored in a central highly durable storage on the cloud, SkyConnect can help eliminate the impact of email outages to maintain productivity.

Multi-Layered Security

SkyConnect is configured with tight security at multiple layers of the stack to ensure that your sensitive data stored on our platform is encrypted, immutable and tamper proof.

Privacy Guaranteed

SkyConnect has been designed to ensure customer data privacy in the multitenant SaaS setup. For highly sensitive customers, SkyConnect can also be offered as a dedicated private setup on the cloud.

No Vendor Locking

SkyConnect is built on the premise that we are the custodians of your data and not the owners. Processes and tools specially designed to prevent vendor lock in, are in place to allow you to extract all your data when required.

Want an in-depth discussion?

Our customer success team is ready to talk to you, to understand your specific data management challenges and suggest the best possible solution, to minimize disruptions and manage data-related risks.

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